Additional Service — For Employers & Safety Teams 
Every FirstCall encounter generates the workplace injury records your organization is required to maintain — at the time of the incident, not days later when details fade.
Injuries are documented hours or days after the fact — when timelines are uncertain, details are inconsistent, and the clinical record doesn't match what actually happened.
Missing work-status determinations, unsigned reports, and gaps in exposure follow-up create compliance exposure that only becomes visible during an OSHA audit or a workers' comp dispute.
Safety officers and HR teams manually collect, translate, and file injury information across multiple systems — a process that is slow, error-prone, and pulls people away from other responsibilities.
How It Works
OSHA reporting is built into the clinical encounter, not bolted on afterward.
Here’s how it flows.
When a worker starts a case — via secure link, QR code, or the clinical line — the intake form captures the information required to open a workplace injury record: who was injured, when, where, and what happened. This is not a separate form. It is the same intake that connects the worker to the clinical team.
Employee identity, date and time of incident, location, mechanism of injury, and initial description.
The record is created at the moment the case opens — not when paperwork is eventually file
The earlier a case is opened, the stronger the documentation. Workers are encouraged to report immediately — and the process is simple enough that they actually do.
During the encounter, the clinician documents the findings needed to determine OSHA recordability — whether the injury meets the threshold for a log entry, and what category it falls into. This determination is made by a clinician, not an administrator.
The clinician determines whether the case meets OSHA’s definition of a recordable injury — based on the nature of the injury, treatment provided, and work restrictions issued.
The case is classified correctly from the outset: days away from work, restricted duty, medical treatment, or first aid only — with clinical rationale documented.
Full duty, modified duty, or time off — documented in the clinical record and reflected automatically in the injury report.
At the close of each encounter, FirstCall generates the workplace injury documentation your organization is required to maintain. You don’t initiate this separately — it is a byproduct of the clinical encounter.
The individual case record required for every recordable injury. Generated from clinical encounter data — no re-entry required.
New entries are added to your running log automatically as cases are closed and classified.
Formatted for your workers’ compensation carrier — ready at the time of the encounter, not days later.
Bloodborne pathogen exposures are tracked separately per OSHA requirements, with follow-up status updated throughout the case lifecycle.
OSHA requires that the 300 log be maintained on an ongoing basis and made available within 4 hours of a request. FirstCall keeps your log current in real time — it is never a reconstruction.
The employer portal gives designated safety officers, HR contacts, and risk managers a live view of case status, recordability determinations, and outstanding follow-up items — without accessing any protected medical information.
Case status, recordability determination, work-status classification, and any outstanding follow-up items for each open case.
Clinical notes, diagnoses, medications, and treatment details — these remain with the employee’s protected health record.
One-click export of your OSHA 300 log for annual summary posting, audit response, or internal review.
During the encounter, the clinician documents the findings needed to determine OSHA recordability — whether the injury meets the threshold for a log entry.
Every recordable case is added as it closes. The log is always current — available within the 4-hour OSHA window.
We prepare your 300A summary for the February 1 – April 30 posting period, formatted and ready for display.
For establishments required to submit electronically, FirstCall prepares the submission file in the required format.
Bloodborne pathogen exposure records are maintained separately and flagged for long-term retention.
If you receive an OSHA inspection notice, your complete case documentation is organized and exportable in a single step.
Frequently Asked Questions
